Authorised Absence

Any type of leave that is, or will be approved (e.g. bank
holiday, College closure day, holiday, sick, emergency, maternity, family, time
off in lieu etc)

If you have booked leave, you have the choice of
whether to pre-record and submit timesheets that cover the leave period, or, to
wait until you return before submitting them.  It is entirely up to you.

If you have been on any other kind of unexpected
absence (e.g. a period of sick leave etc), the system will allow you submit backdated
timesheets to cover for that period when you return (e.g. record the period of
sick leave as authorised absence).

As with holidays, bank holidays and College closure
days, you need to record your standard daily contractual hours (for most full
time employees this is 7 or 7.5) for each day of Authorised Absence that is
recorded.

Prolonged Authorised Absence from Work?

If you are due to go on any prolonged leave of
authorised absence – talk to you Line Manager.  They can contact the TimeSMART administration
team to discuss the best way of getting any timesheet reminder emails suspended
for the anticipated absence period.